Staff Technology Resources

Other Resources

• Aeries

  Aeries staff Login page, Aeries families login page, Help Center, and gradebook support videos.

  Admin/Staff Login Teacher Login Family Login Help Center Support Videos
• Artificial Intelligence

  AI Guidance

  The PCS Emerging Technology Workgroup and Learning & Innovation Committees developed the Petaluma City Schools Generative AI Guidance through several meetings and work sessions. This guidance has been iterated through input from various stakeholder groups and is intended to evolve as the landscape of AI and educational technology is always evolving. We encourage all staff to review the guidance, and provide feedback. Educator choice related to the use of AI is at the core of this guidance, though it’s imperative that all educators develop AI literacy in order to make informed decisions and be aware of how students may be using AI. 

  Educator AI Tools

  The Learning & Innovation Committee has been reviewing the following AI tools or resources with potential educational uses and have included their findings on the linked documents.

  • Brisk Teaching
  • Canva
  • Curipod
  • Diffit
  • Gemini
  • Grammarly
  • Magic School

  Process Feedback for Google Docs

  AI writing is difficult/impossible to detect with certainty. This Chrome extension shows the history of a Google Doc, including video, to help detect AI writing.

  Student AI Tools (high school for now)

  • MagicSchool for Students (available now, requires teacher invite)
  • SchoolAI (under review)

   

  AI Professional Learning Resources

  • MagicSchool
  • Google - Generative AI for Educators
  • aiEDU
  • Sample Language for Teacher Syllabi
  • AI Tools for Educators to Reach All Students 

  AI Literacy for Students

  • aiEDU
  • Common Sense Media (grades 6-12)
  • MagicSchool AI Literacy for Students
• Clever

  Clever single sign-on portal and support for teachers.

  Sign-On Portal Teacher Support
• Internet Filter Bypass

  Sign in to unblock websites.

  On campus, connect to the PCS-Staff wireless network using your username (first part of email address w/out @petk12.org; eg. jsmith) and petk12 account password, for staff level access to the internet.

  Login Page
• Classwize

  The Linewize internet filter includes an online classroom management tool for use with Chromebooks and the Chrome browser.

  Login Page Training Videos
• ParentSquare

  ParentSquare Communication: Login to the ParentSquare Website to view school and District messages and to communicate with families.

  Login Page
• evaluat'd

  Navigate to the evaluat'd login page to log in with your username (email without @petk12.org) and petk12 account password.

  Login Page
• Illuminate

  Illuminate Teacher Login Page - Data & Assessment Tool

  Login Page
• Data Manager

  Data Manager Login Page - Used for GATE assessment

  Login Page
• Digital Citizenship

  Digital Citizenship Resources: Common Sense Media provides free, research-based resources for educators, parents, and children to help navigate living in the digital age.  Educator resources include digital citizenship lesson plans and training, as well as Ed Tech reviews and advice.  

  To review these resources, click the button below.

  View Resources
• Google Workspace

  Click the button below to view a collection of Google Workspace resources geared toward productivity in the educational setting.

  View Resources
• Video Conferencing (Google Meet)

  All PCS staff can host Google Meet video conferences without time limits. Google Meet offers advanced features such as co-hosts, meeting access control, noise cancellation, waiting and breakout rooms, meetings recorded to Drive, translated captions and more. Please review the following document for an overview of how to use these features.

  Google Meet Documentation
• Phone System (GoTo)

  Petaluma City Schools uses the GoTo phone system. Documentation on basic features are included below. 

  Call Features

  Making calls

  1. Lift the handset or press the speakerphone button
  2. Dial the 10-digit phone number OR 5-digit extension

  Picking up Voicemail

  1. Press the Message key (Looks like an envelope)
  2. Enter your 4 digit password when prompted (Default password is 0000)
  3. Follow the voice instructions to retrieve your messages or change your settings

  Transferring calls 

     Warm transfer

  1. Press the button under the screen label “Trans”
  2. Type in an extension number to ring that extension 
  3. When the other line answers, you may speak to that individual
  4. When the other person is ready, press the “Trans” button again to complete the transfer
  5. If the other person does not want the call, press the button under “End Call” then “Resume” to return to the original caller.

     Blind transfer

  1. Press the button under the screen label “Trans”
  2. Type in an extension number 
  3. Immediately press the button under the screen label “B Trans”

     Transfer to Voicemail

  1. Press the button under the screen label “Trans”
  2. Type in “0” then an extension number 
  3. The call will be sent to the voicemail of the extension you selected

   

  Putting a call on hold

  1. Press the button under the screen label “Hold”
  2. To resume the call, press the button under the label “Resume”

  Changing the volume

  1. The volume up/down button controls several different volume settings.
  2. When the phone is not on a call, the volume button controls the volume of the ringtone
  3. When the phone is on a speaker call, the volume button controls the speaker volume
  4. When the phone is on a handset call, the volume button controls the call volume

  Accessing the Directory

  1. Press the Dir button on your screen
  2. For the PCS directory, select Remote Directory then search for the name of the person you are calling
  3. For your locally stored contacts, use the Local Directory
      

  Accessing your GoTo web portal

  1. Open a new tab in your web browser
  2. Go to https://app.goto.com
  3. Click the box Sign into GoTo
  4. Enter your district email address
  5. You should see a message that says “We'll take you to your company's sign-in page.”
  6. Click the box Continue
  7. This will take you an authentication page where you will use your PCS password to sign into the GoTo service
  8. After signing in you will return to the GoTo page
     1. If it is your first time signing in you will need to click the I Agree button to agree to the Terms of Service
  9. Access to your soft phone, video conferencing and directory are on the left navigation column
  10. Access to your settings, such as voicemail passcode, voicemail-to-email, etc are found from the Settings menu under your user icon in the upper right corner.
  11. Further information can be found here
       

  Soft phone (on your computer)

  Video tutorials available here

  1. Log into the GoTo web portal or the GoTo app
  2. Click Phone in the left navigation column
  3. Click on Dial to bring up the numeric keypad
  4. Type in a name or number in the dialpad window or use your mouse to select the keypad numbers
  5. Click the Call button to start the call
  6. Click the Hangup button to end the call
  7.  

  Mobile app (on your mobile phone)

  Video tutorial is here

  This assumes you have installed the GoTo app on your phone.  It can be downloaded from the Apple App Store or Google Play.

  Voicemail access

  Picking up Voicemail from your phone

  1. Press the Message key (Looks like an envelope)
  2. Enter your 4 digit password when prompted (Default password is 0000)
  3. Follow the voice instructions to retrieve your messages or change your settings
     1. To listen to messages, press 1
     2. To access your settings, press 0

  Picking up Voicemail from the app or web portal

  1. Sign into the app on your computer or to https://app.goto.com
  2. Click on Phone in the left navigation column
  3. Under Phone in the next column, click on Voicemail 
     1. This will have a list of received voicemail messages with the time, date, and calling number
  4. Move your pointer over a voicemail message to be see the option to listen, call back, or delete the message

  Setting up Voicemail to Email with automatic transcription

  1. Sign into the app on your computer or to https://app.goto.com
  2. Click on your user icon in the top right corner of the screen
  3. Click on Settings
  4. In the second column, click on Voice, then on Voicemail
  5. Go to the Notifications section and switch on Voicemail-to-email
  6. If your email address is not automatically populated, enter it in the box
  7. Decide if you want to attach a recording of the message.  
     1. If you have a Macbook, select MP3 as the file type
  8. Decide if you want to automatically delete the message from your voicemail after sending it to your email
  9. Scroll to the section Voicemail Box and switch on Voicemail Transcription
  10. Now all voicemail messages that are left will generate a transcript to be emailed to you